Death Cases
Detailed below are the procedures to be followed by the
person taking responsibility for repatriation or burial or cremation of a dead
body.
General
• All death formalities to be completed at Hospitals,
Ministry of Health and Police can be done only on working days i.e. from Sunday
to Thursday between 8am and 2pm.
• In Dubai, after office timings and on holidays ‘on call’
service is available on request made on telephone number +97150-7347676
• Services of a Consulate Official for completing death related
formalities are available even after office hours everyday including holidays.
He can be contacted on mobile number 050-7347676 after office hours and on
holidays.
• In cases of deaths at residence or any place other than
Hospitals or in Ambulances, take the body of the deceased on an ambulance to
the Police Mortuary for forensic examination.
• Get Death Declaration/Notification from the Police
surgeon.
• In cases of deaths at Hospitals or in Ambulances, get
Death Declaration/Notification from the Hospital authorities. (Bodies are kept
in the concerned hospital mortuary).
FORMALITIES AT POLICE STATION (I)
• Report to the local Police Station where the deceased
resided with a copy of Death Declaration/Notification, Passport and other
identity documents of the deceased.
• In cases of death due to accident, report to the
jurisdictional Police Station where the accident happened.
• In cases of death due to ‘unknown’ reasons, the bodies are
kept at Police Mortuary for investigation. Further procedures are dependent on
forensic report and investigation report from Public Prosecution Department.
FORMALITIES AT AL BARAHA HOSPITAL,HAMRIYA
• Submit Death Notification to Preventive Medicine Section,
Ministry of Health at Al Baraha Hospital, Hamriya) for obtaining the Death
Certificate (Fee Dh 50).
• Request for English version of the Death Certificate. If
the English version is not made available at Al Baraha hospital, Death
Certificate can be got translated at CGI during office hours or from any translation
office.
FORMALITIES AT LABOUR OFFICE/ DNRD
Get the sponsor’s signature on the visa cancellation form
and get the visa cancelled from Labor/Immigration Dept. New Labour office
located at Beirut Street, Al Ghusais. Visa cancellation services are available
at DNRD Bur Dubai and other branches till 8pm on normal working days. On
holidays cancellation is done at Jumeira Immigration Jail upon request.
FORMALITIES AT CGI
Get the passport of the deceased cancelled at the Consulate.
For the purpose, bring the following documents:
• Original Passport
Three copies each of
• Passport of the deceased
• MoH death certificate
• Annex -1 Form
• Annex-2 Form
• Two copies of passport of the accompanying person
Letter of authorization from the Next of Kin of the deceased
for repatriating/ cremating the body. If the nearest blood relative/spouse is
in India, a fax to the Consulate from the relative/spouse of the deceased from
home place is required. The text of the letter of authorization should read as
follows:
I,(name) understand that my husband/son/father/brother/wife
(name and passport no.) has died on (date) at Dubai. I authorize (name of the
person), holder of passport number….. for repatriating/ cremating the body.
• If the cause of death is Murder / Accident / Suicide, then
a notarized authorization letter/ affidavit from the wife / father / mother is
mandatory.
• Letter from the company or sponsor stating that they will
carry out the settlement and repatriation procedures.
• Get a death certificate issued from the Consulate which is
done on the basis of the Death Certificate issued by the Ministry of Health.
• Get a letter from the Consulate of no objection for
transporting/repatriating the body. The Airlines and Indian authorities require
this document.
• Get a copy of the Death Certificate issued by the Ministry
of Health attested at the Consulate. This is required for insurance claims in
India.
FORMALITIES AT POLICE STATION (II)
• Once again report to the police station with the cancelled
passport and the documents received from the Consulate.
Collect the following three documents which are issued by
the Police Station:
• Letter to the mortuary authorities for releasing the dead
body
• Letter to Al Makhtoum Hospital for embalming the dead body
• Letter to Airport authorities permitting repatriation of
the dead body. Procedure in case of departure from Sharjah Airport.
FORMALITIES AT AL MAKHTOUM HOSPITAL
In cases where death is due to highly contagious diseases
like Hepatitis B&C, Anthrax, Typhus, Plague, Rabies, Viral hemorrhage,
Yellow fever, HIV, bodies are not embalmed and have to be disposed locally.
Approach Al Maktoum Medical Fitness Centre, Sonapur with the
following documents for embalming:
• Original death certificate with two photocopies
• Letter from the police with no objection for embalming and
transportation of the dead body
• Passport/emergency certificate of the deceased after its
cancellation from the consulate/embassy
• A copy of the no objection letter from consulate for
transporting/repatriating the body and Death registration
• At the counter of the mortuary of embalming hospital, pay
a fee of Dh1,010 for embalming,Dh 1200 to 2500 for coffin and Dh110 for
Ambulance Services. Get the time for embalming from Al Maktoum Medical Fitness
Centre, Sonapur which is fixed depending on the flight departure timings of the
accompanying person.
• A minimum of 3-4 hours before the allotted time of
embalming, the authorized person along with one more person who carries some
identification document should approach the mortuary for receiving the dead
body. Bodies can be taken from Police mortuary till 2 pm and from mortuaries of
other hospitals till 4 pm.
• In case of children inform the size to the mortuary
attendants (0503483990) for them to arrange the correct size of coffin. Coffins
are airtight in which dead bodies can be kept up to seven days. It is safe to
open the coffin 2 hours before funeral/cremation.
• Once the time of flight departure is given to Makhtoum
Hospital, they transport the body to cargo section of the Airport in an
ambulance.
After embalming bring the embalming certificate with one
photocopy to the Consulate for attestation. The accompanying person should also
bring a copy of his Air Ticket (Cargo air fares to India for mortal remains
vary from Dh 1200 to Dh 2500 on national carriers).
FORMALITIES AT AIRPORT CARGO
Following documents in original along with 8 photocopies are
required at the cargo section:
• Police No Objection for repatriation/transportation of
body and its English translation
• Attested Embalming certificate
• Attested Death certificate and its English translation
• Embassy/Consulate certificate Death registration
certificate (Annex I)
• Consulate letter authorizing a person
• Cancelled passport of the deceased
• Accompanying person’s confirmed air ticket (2 copies)
• Accompanying persons passport (2 copies)
• At the export counter of cargo section fill up the Airway
bill form and give details of the accompanying person and copy of the ticket.
• Collect the bar code sticker identifying the coffin.
• Provide weight and volume of the coffin at counter number
55.
• Along with Airway bill submit 8 sets of the documents to
the cargo section. Three sets are returned, one of which is to be submitted on
the 2nd Floor New Cargo Complex customs counter for clearance.
• Give the other two sets with original letter issued from
Dubai Police to the Police Outpost on the 2nd floor along with the original
copy of Police No-objection letter, which is returned back.
• Pay the cargo charges (Air India /Indian Airlines/Express
Dh 1300 to Dh 2500 and in other Airlines Dh 3000 to Dh 4000) upon which
original airway bill will be issued.
FORMALITIES AT DESTINATION AIRPORT
• Keep all the original documents including airway bill and
carry a minimum of 4 extra copies
• On arrival at the destination airport ask for the airlines
staff for help in completing the formalities.
• Hand over the original documents to the kin of the
deceased.
• If the coffin is to be moved out side the Airport limits
obtain a no objection certificate from the Airport Police.
OTHER FORMALITIES TO BE COMPLETED
Visa of dependents
• Get visas of all the dependents who were on the
sponsorship of the deceased cancelled.
• In case dependents want to stay on for some pressing
reasons like completion of academic year, etc. make a request to the company
where the deceased was working for sponsorship. On their security/ guarantee,
Immigration department allows dependents to stay till next academic year or
till the validity of the visa.
BELONGINGS OF DECEASED
In case belongings of deceased are to be sent to home
country a request from the deceased’s employer in the specified format is to be
submitted to the Consulate with a list of used items. Upon receipt the
Consulate will issue a letter to the Customs Department on the basis of which
the relative of the deceased can carry the belongings without any duty.
LEGAL HEIRS CERTIFICATE (LHC)
• In case all family members of the deceased are present
approach the ‘Shariah Court’, LHC can be prepared in the presence of two
witnesses.
• If the family members are in India, they should obtain LHC
from the concerned authority, get the same attested by state home department
and Embassy/Consulate of United Arab Emirates followed by UAE Ministry of
Foreign Affairs and Indian Embassy/ Consulate. Translation in Arabic to be
attested by Ministry of Justice.
ADDITIONAL PROCEDURE IN CASE OF DEATH OF ABSCONDING EMPLOYEE
• Sponsor of an absconding employee surrenders the
absconder’s passport to the Immigration Department/Labour Department.
• In case an absconding employee dies, a person duly
authorized by his next of kin and/or Consulate for repatriating or cremating
the body should approach Immigration department along with his passport, which
is retained as security by Immigration.
• Immigration dept cancels the absconder’s visa upon
submission of his death certificate and gives back the passport.
• On producing the documents of cremation/repatriation the
guarantor’s passport is returned back.
ADDITIONAL PROCEDURE IN CASE OF DEATH OF ILLEGAL IMMIGRANTS
• Obtain an emergency certificate (Outpass) form from the
Consulate or download the same.
• Submit the duly filled form with 2 photographs, copy of
passport and/or other Identity documents like Labour Card, Health Card, and
Driving License etc of the deceased.
• If no identity documents are available, obtain a letter
from the local authorities at the native place of the deceased like Tehsildar
or Sarpanch of the local Panchayat stating that the person belonged to the
place. Else the Next of Kin can give a duly notarized affidavit along with duly
attested photograph of the deceased on the affidavit.
ADDITIONAL PROCEDURE IN CASE OF DEPARTURE FROM SHARJAH
AIRPORT
• Get a letter from Dubai Police addressed to Sharjah Police
instead of to Dubai Airport.
• Hand over this letter at Sharjah Police Hqrs (situated
near the Clock tower) between 8am and 8pm.
• Collect the letter issued by Sharjah Police Head Quarters
for Police Outpost at the Sharjah Air Port. Submit this letter along with copies
of all other documents at Sharjah Air port Police Outpost. All documents will
be retained except the letter from Sharjah Police.
• Fax or bring this letter to Al Medical Fitness Centre on
the basis of which they will dispatch the coffin to Sharjah Airport Cargo. One
relative should accompany the Ambulance.
PROCEDURE IN CASE OF UNACCOMPANIED MORTAL REMAINS
• It is possible to send unaccompanied remains to any
destination point in India.
• Next of kin of deceased sends a notarized confirmation for
collection of the body to the respective Airline cargo office at the
destination Airport.
• The Airline cargo office in turn sends a message to their
City Office at the departure port or to the airport cargo office in UAE. If the
message is sent to airport cargo office ensure that a copy is sent to the
Airline City Office also.
• Mail or courier all the documents and airway bill to the
relatives at the destination who can then approach their concerned airport
cargo office, complete the formalities and collect the body.
PROCEDURE IN CASE OF INDIGENT FAMILIES
• If the deceased was not on a Company sponsorship and if
his family is indigent make a request to the Labour and Welfare Section at the
Consulate for free of cost repatriation of dead body.
• Collect the letter issued by the Consulate for the
concerned Airline office.
Submit the letter to the airline office which in turn will
issue another letter for the cargo section and give a one-way ticket for the
accompanying person and carry the body for free.
PROCEDURE FOR LOCAL DISPOSAL OF DEAD BODY
CREMATION OF HINDUS
• Mortal remains of deceased who were holding
residence/visit/transit/tourist visa issued from Dubai/Sharjah can be cremated
at the Hindu Crematorium in Dubai/Sharjah.
• Get a notarized authorization from the Next of Kin of
deceased consenting for local cremation.
• Pay the Municipal fee of Dh 1010 at Al Quoz / Sonapur
• Approach the local Police Station along with your original
passport which will be kept as a guarantee and get no-objection letters for the
Municipal Cemetery and mortuary.
Following documents are required at the crematorium for
cremation:
• Receipt of the fee paid at the Municipality.
• Copy of the Consulate Annex 1 & 2.
• Copy of the Translated Death Certificate issued by MoH.
• Copy of the visa page of the passport of the deceased.
• Passport copy of the person authorized by the NoK of the
deceased.
• Consent letter to the Custodian of the cremation yard. Mr.
Sunil (0505071640) or Mr. Eeshwar (050-4549615/04-3532320) are the custodians.
• Pay cremation fees of Dhs.2000/- and another refundable
deposit of AED 500 for collection of ashes.
• Relatives can bring Pundits (050-6742362, 050-6742362)
from the temple for performing rituals. Puja items have to be brought along.
• Collect ashes in a container within 24 hrs of cremation or
else it will be disposed off. Cover container with a white cloth and get it
sealed in front of a Consulate official at the Consulate.
• Get the authorization letter from the Consulate for
sending the ashes to India for further rites.
BURIAL OF MUSLIMS
Procedures are same as for cremation of Hindus except that
no municipal fee is to be paid.
Contact the municipality at AL Quoz Qabaristan (04-3388013, 04-3388013 or Al
Quasis (04-3455106, 04- 3455106. Facilities available for prayers and
formalities
BURIAL OF CHRISTIANS
Procedures are same as for cremation of Hindus.
Bring priest to perform the last rites at the Christian
cemetery in industrial area No. 13 of Jebel Ali. (The place of cremation varies
depending on which Emirate the visa of the deceased is stamped).
Charges for space at the graveyard are Dh 650 (Dh 350 for
children).
Christian Cemetery Custodian’s contact nos. are: Mob 050
6532612, 050 6532612 Tel. 04-3370087, 04 3370087. More details on www.saintmarysdubai.com
For more information please contact me on
Mobile +971553350517
Email:
winstonk@live.com
Skype Winston.wambua
